TEAM ADMINISTRATOR

Role Overview

We are looking for Team Administrators to join our Transactional Services practice group on a permanent basis. This role will be based in our Belfast office.

As a Team Administrator, you will provide proactive and professional administrative support to the Transactional Services practice group . Key responsibilities will include maintaining paper and email-based filing systems, printing, photocopying, scanning, assisting with preparing bundles for court, preparing agendas and information for meetings, taking and relaying messages, completing billing tasks, maintaining databases and performing conflict checks.

Candidate Overview

Ideally, you will bring the following skills and experience to the role:

• Administration and/or customer service experience obtained in a busy environment.
• Previous experience of working in a law firm or professional services business.
• Good level of literacy and numeracy.
  

We are an inclusive employer and we are proud of the diversity of our workforce. We would be happy to make any reasonable adjustments and adaptations to our recruitment process to ensure that it is inclusive for anyone who wishes to apply for the role.

Our Benefits

• 25 days' annual leave entitlement and the opportunity to purchase or roll over five days
• The opportunity to claim up to five additional days' leave towards parental and/or caring responsibilities
• Contributory pension up to 5%
• Private healthcare policy
• Death in service cover (4 x base salary)
• Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan
• Cycle to work scheme

Legal Support Assistant - Insurance- Belfast

Main function of job: To undertake a range of duties to support fee earners including administrative tasks and elements of managing files to enable fee earners and Partners to maximise billable time.

Relationships:

• Liaison with: Designated Fee Earner(s) / Legal Adviser(s), all employees at all levels and with clients of the firm.

Main Duties:

• Assisting in the pro-active handling of cases as directed by the designated legal adviser(s). Such handling may include:

• liaising with clients

• instructing agents for hearings;

• drafting documents / correspondence to progress the case for consideration by the designated legal adviser;

• processing documents that are received from other parties including billing, cheques, Court orders etc. as directed by the designated legal adviser(s);

• document creation – utilising case management systems to generate correspondence that attracts chargeable time.

• Monitor work and ensure compliance with service standards and ISO Procedures.

• Assist in the provision of client related management information; collation, administration and reporting.

• Process correspondence and documents for respective Legal Adviser / Partner, liaising with other PAs, Administration Assistants and the Secretarial Manager.

• To undertake various duties which may include the following:

• Arranging meetings and conference calls as and when necessary;

• Maintaining Legal Advisers / Partners diary and follow up system;

• Assisting with the monthly invoicing process including raising invoices when requested to do so;

• Keeping files and filing up to date (hard and soft copy);

• Dealing with correspondence in an efficient manner;

• Dealing with phone calls in a prompt and efficient manner.

• Deal with client enquiries in the absence of Legal Adviser and take appropriate proactive action.

• To follow all the Firm’s policies and procedures.

• To ensure confidentiality is maintained at all times.

Skills:

• Strong communication skills and desire to assist others.

• An interest in fee-earning and case management.

• Familiarity with Microsoft Office products together with the active case management system, along with the willingness to be trained further.

• Excellent organisational and administrative skills

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.

Legal Operations manager

Primary Objectives

• Managing the broader LegalOps Service Delivery Centre in Belfast in:
• Supporting the broader LegalOps PG delivery team (UK/US/EMEA) to deliver/execute market driven prices.
• Delivering Legal Project Management support to our partners and lawyers within UK/US/EMEA.
• Responsible for working with the legal teams to build capability in Legal Operations and support them to deliver services to clients as efficiently and effectively as possible.
• Support work with the UK/US/EMEA Practice Groups to develop a sustainable model of operational best practice within the respective PG's – including working with the LegalOps senior managers to development self-serve tools for the legal teams.

Build relationships of trust and respect within the UK/US/EMEA departments to become a trusted advisor and key interface between the Practice Group and the Legal Operations team. 

Primary Responsibilities  
In conjunction with the UK/US/EMEA Practice Groups and the senior members of the Legal Operations team, support and manage key operational strategic priorities for the Practice Group, including the following areas of focus:
Current state responsibilities

• Working with London LegalOps leadership and senior managers to build a sustainable model of operational best practice (including through education and tools) within the Practice Group to assist in increasing efficiency and reducing distractions for the legal teams.
• Contributing Legal Operations content to RFPs; and
• Building relationships and acting as an interface between ALT and the different legal teams (including specialist teams and international teams, where appropriate), Legal Operations, relevant internal stakeholders and aligned functions.
• Where possible, directly Project Managing key mandates within UK/US/EMEA practices to achieve service excellence.
• Become a member of the broader LegalOps West management team to support in ensuring continuity in service and inputting on global LegalOps initiatives.

Client-focused responsibilities
In consultation with the UK/US/EMEA Partners and as determined to be necessary and appropriate:

• Lead work with the Partnership to identify and develop operations solutions for Practice Group and/or client challenges within the UK/US/EMEA practice; and
• Liaise with the client (as required) and identify and assist the legal teams to deliver the client’s operational needs.

Future-focused responsibilities
In conjunction with the Disputes Practice Group, the broader Legal Operations team and other internal SMEs;

• analysing and modelling key practice specific work types (existing and new) to:

• • achieve the best results for clients and deliver exceptional legal services;
  • inform future scoping and pricing; and
  • improve sustainable productivity and reduce the cost of service.
• ensuring Alternative Legal Services and third-party suppliers are used effectively;
• identifying trends, challenges and opportunities within the Practice Group including through analysing data and working with the Partnership to identify and develop operational solutions for Practice Group and/or client challenges;
• Consulting with the LegalOps delivery team, Legal Transformation and the Practice Group to identify and facilitate use of automation, technology and new ways of working to support matters and projects in a manner that is coordinated with the broader strategic goals of the Practice Group and of the firm; and
• Contributing to long term behavioural change through Legal Operations coaching to ensure operational best practice is a core competency of all UK/US/EMEA lawyers.

SKILLS, EXPERIENCE AND QUALIFICATIONS

Qualifications, skills & experience

• Have a base knowledge of Litigation Finance (Third Party Funding and Insurance)
• A good understanding of AFAs including DBAs & CFAs
• Formal Legal Operations qualification (e.g. Agile, Lean Six Sigma, PRINCE2 or equivalent) is desirable.
• Comprehensive understanding of the legal process and typical work product in a law firm environment (including managing large transactions).
• Strong stakeholder management, influencing and relationship building skills including experience in building strong relationships of trust with senior stakeholders and/or clients.
• Demonstrated financial acumen.
• Demonstrated ability to simplify complex concepts to understand and communicate information.
• Strong systems skill set and an ability to rapidly pick up new systems.
• Ability to work independently and as part of a team; and
• Experience of using a Financial Practice Management System e.g. Elite or Aderant expert.
• Knowledge of relevant IT packages: e.g. Excel, Jira, Visio.
  
  Competencies 
  Personal Leadership

• Positively impacts those around them, makes quality decisions and develops themselves both personally and professionally
• Demonstrates sound knowledge in the Legal Operations field
• Anticipates potential problems and identifies a range of possible solutions
• Adapts their interpersonal style to suit different audiences in a genuine way

Builds Authentic Relationships

• Builds strong relationships of trust and respect across all levels
• Takes time to get to know people beyond their role
• Treats people with respect and in a fair and consistent way
• Recognises when colleagues are under pressure and volunteers to assist them where possible

Collaborates with others

• Works within teams and across boundaries to share knowledge and achieve results
• Identifies and builds relationships required to achieve the best outcomes for the firm
• Engages people with the right skills, knowledge and expertise to provide advice and assist with tasks
• Connects other people in the firm who have mutual interests or work objectives
• Generously shares their time, knowledge, expertise and talent to support others’ success

Enhances the Client Experience

• Creates opportunities to enhance the experience of the firm’s clients through the Legal Operations function
• Behaves consistently with the firm’s values in their interactions with others
• Conducts themselves in a way that reflects positively on the firm’s brand, both inside and outside the firm

Achieves Results

• Maintains focus and drive to achieve quality outcomes
• Focuses their time and efforts on issues that will have the greatest impact on agreed objectives
• Anticipates responses and plans their approach accordingly
• Looks for the most effective way to achieve outcomes
• Maintains perspective and optimism when faced with setbacks
• Endeavours to achieve operational excellence within the delivery of Legal Project Management services.

JOB TITLE:      Fabrications Production Manager       

REPORTS TO:   General Manager

JOB PURPOSE: To control and direct manufacturing activities within fabrications

ensuring high standards are achieved and customer requirements are met.

REMIT: From receipt of customer PO to dispatch of goods and aftersales support

DUTIES & KEY RESPONSIBILITIES:

• Plan manufacturing & dispatch to ensure production progresses in advance, building in a contingency for unexpected issues, in order to meet customer requirements.
• Work alongside the fabrications Customer Account Manager to schedule customer orders in accordance with production capacity, overseeing essential lines of communication so that all departments are aware of the requirements and timescales of projects.
• Chair regular production team meetings, ensuring that the production and purchasing teams are fully aware and equipped for impending production, addressing any queries that arise.
• Resolve arising operational issues and keep the General Manager informed of solutions implemented.
• Advise Senior Managers of resource requirements: production capacity, raw materials that cannot be sourced and additional manpower needs, whilst building capability to optimise production
• Promote high standards for quality, environmental and health & safety management with a culture of zero quality defects and zero LTA’s and zero environmental incidents.
• Ensure quality issues are resolved in conjunction with the quality team, working alongside the quality team to champion quality initiatives (e.g. 5S, jig and fixture manufacture, SIPOC, 8D problem reporting etc.)
• Ensure safe working practices are adhered to, working with the HSE team to implement improvements and action audit findings.
• Work with the production team to plan and execute continuous improvement activities
• Appraise the teams’ performance and provide support for them to meet agreed targets and objectives.
• Take responsibility for leading and completing service improvement projects, demonstrating and maintaining gains achieved.
• Support General Manager in championing new ways of working & adopting new production technology.
• Active involvement in the redevelopment of the current facilities to increase production efficiency.
• Proactive involvement in developing and enforcing company policies, procedures and standards.
• Any other duties, within reason and capability, as agreed with the Senior Managers.

Site Foreman

Our client based in Dublin has a requirement for a number of Site Foremen and Finishing foreman on a number of residential projects, in Dublin and the surrounding area. For more information please see our website, or contact Adam Cromwell.

Competitive Salary, Health insurance, Contributory Pension

The Role

• Overseeing the construction of a residential scheme from greenfield through to completion
• Manage and coordinate both site staff and sub-contractors on site
• Management of H&S on site to ensure highest standards are maintained
• Liaise and communicate closely with the design team and other stakeholders
• Plan the daily resourcing and control of site labour and ordering of materials, completing the online daily site diary and relevant weekly documentation in accordance with company policy
• Carry out company compliance and administration procedures and recording performance and progress of site operations and subcontractors
• Ensure all employees and site visitors comply with all Health and Safety obligations

The Candidate

• Degree/Higher Diploma/HETAC qualification (or relevant trade experience)
• Significant management experience on residential projects
• Background in residential developments essential
• Knowledge of latest building regulation and certification standards
• A strong sense of ownership and responsibility for tasks/projects
• Accuracy, attention to detail and a methodical nature are key
• The ability to lead, use initiative and be self-motivated

For further information, and to apply for this Site Foreman position or other opportunities, please contact Adam Cromwell or visit our Website.

Expert, confidential recruitment advice

Salary is usually negotiable, salary details listed are to be used as a guide and are based on factors such as your experience and expertise.

We reserve the right to heighten short listing criteria dependent upon the calibre of response

Document Specialist – Allen & Overy

The Document Services department consists of 9 teams delivering the following services: The Bridge (Document Services Helpdesk), Document (Document Production, Creative Services, Presentations and Document Checking) Central Records, Central Scanning and E-bible, Office Assistants, Practice Support, and Print Room.

The Document Services team work on and oversee high quality documents in accordance with the needs of the department's clients.

Role Purpose

As a Document Specialist, you will produce high-quality documents, ensure that all work is completed efficiently, accurately and to the highest standard within defined time frames using all resources and applications efficiently.

What you will do

Answer and respond to all incoming requests in a prompt and effective manner

Create and amend documents from handwritten mark-ups accurately and in a timely fashion

Liaise with other Document Services departments to manage departmental deadlines to keep workloads under active review and endure those deadlines are not at risk of being missed

Transcription of audio files to accurately create documents and correspondence.

Create tables, flowcharts and presentations to a high standard, offering advice when necessary

Proofread all work to ensure accuracy, correct layout etc

Advanced use of track changes and comparison software such as DeltaView

Strip and reformat documents

Troubleshoot problem documents using extensive knowledge to find solutions

Ensure house style is adhered to and promoted on all documents

Ensure all documents that come through the department are correctly formatted and stable

What you will have

Advanced Word/Office skills and the ability to produce, format and work with complex and lengthy documents and agreements

Proficient with Excel and proven ability to troubleshoot

What we can offer you

Competitive base salary plus generous premium hours payment

Annual performance based bonus

Flexible working approach

Private healthcare coverage

Holiday trading scheme

Perks Card

Mental health & health and wellbeing resources

Family and social events, including charity and social committees

Allen & Overy Belfast operates a hybrid working policy; 60% of your time will be spent working from the office, and 40% worked from home.

Management Accountant

With over 50 years’ experience in the haulage industry McCulla Ireland are one of the country’s leading providers of Ambient, Chilled and Frozen logistics solutions throughout Ireland, the United Kingdom and Europe.

We are looking to recruit a Management Accountant to join our Finance Team as we continue to expand the business.

The Person

This role will require a professional individual, with excellent communication & organisational skills.

Working in a fast-paced environment and reporting to the Financial Controller you will be key part of the overall Finance Team in terms of providing & analysing management accounts. You will also have the opportunity to professionally develop whilst adding value on a daily basis.

Duties:

• Preparation and Review of monthly management accounts.
• Preparation of accurate and timely produced accounts information for the management team.
• Working to tight deadlines around month end and compliance.
• Leading AR, AP and Cash close process.
• Completion of month-end balance sheet reconciliations.
• Completion of UK and ROI VAT Returns.

Criteria:

• Relevant industry experience or ACA/ACCA/CIMA qualified accountant
• Ability to work effectively as part of a team.
• Must be proficient working with the MS Office suite.
• Excellent administration & organisational skills.
• Have a proactive & positive approach to work.

Terms:

• Full Time Permanent Role.
• 40 hours per week, Monday – Friday
• Salary £35 - £40K depending on experience.
• Additional Annual Leave (Service Based).
• Matched employee / employer pension contribution.
• Life & death in service insurance.
• Additional Company Benefits.